Container loading report: what to include
A container loading report should show which container was loaded, what went in, who loaded it and when, and how it was sealed, with photos from each stage. The most useful reports also give the reader a way to check that the record has not been altered.
What to include
| Section | Contents |
|---|---|
| Reference | Order or packing list number, shipper, report number |
| Container | Container number, type, seal number, condition on arrival |
| Timing | Loading start and finish, and place |
| Quantities | Planned and loaded cartons for each item, with any shortage clearly marked |
| Photos | Empty container, loading progress and sealing, in order |
| Notes | Damage, deviations, and who confirmed them |
Use the container loading checklist to decide which photos to take.
Making the photos credible
A PDF of photos is easy to produce and easy to edit, which is why buyers often question them. Three things make a record stronger:
- An independent timestamp. A time recorded by a server is harder to dispute than one set on a phone.
- A fingerprint for each photo. A hash such as SHA-256 changes if the file changes, so it can show that a photo was not altered after upload.
- A locked record. Once the container is sealed, the record should not be editable, and the reader should view it at the source and not only as a forwarded file.
None of this proves that the goods inside each carton are correct. For that, you still need product inspection.
See a sample
Open the LoadTrue sample report to see how the sections and photos appear to a customer. The report is available in English and Chinese, and can be printed or saved as a PDF.
To create one, follow the loading supervision steps on your phone. Importers can use our sample supplier requirement to ask for reports like this.